No More Naughty Words in Emails!
Well Sorta, I now have implemented in code a process that I did manually, & that due to reasons I messed up 🤦🏻♂️🤦🏻♂️🤦🏻♂️ with that process not being followed, at all.
Recently I had another almost similar accident as to what lead me to exit the Microsoft MVP Program back in August 2022.
However, to keep this short, mail providers usually have a configurable list of rules to follow, like a massive IFTTT or PowerAutomate Flow/Logic App etc, & my current mail host, Exchange Online in M365, has had these for as long as I can remember.
I already had a few Exchange Mail Flow Rules, which I had used when people were spamming me to block and send a message to the administrator of the Mail Server that to stop messaging me. These were dated and not required.
I however added this Mail Flow Rule (annoyingly manually as there’s been some changes to how this part of Exchange Online works - thanks Purview)
Which resulted in this Successful Configuration.
So now other than to myself & only to one of my many email addresses, for now, I can no longer send sweary emails out 🎉🎉🎉
Alternative approaches
Client Side
- Add a delay send process (which was my previous process that failed)
- Add a content check process (also part of my delay send process)
- Add a local or remote content reader that gauges tone of the content before you send it.
Server Side
Whilst there are others like mentioned above these would be individual users & not multiple users. This is why this is the best approach
Call to Action
I used to have (until I deleted it) a Email Etiquette repo on GitHub Luckily I had the repo archived locally, so have recovered it.
I am going to add to that repo about this and the chat history I had with copilot to try & automate this in Exchange Online.
At some point I would like this repo to be filled with rules and good practices when it comes to the world of emails
However, for now you can go and read in it why not to BCC Distribution lists (which I could have implemented a reply as a mail flow rule now that I think of it)
So yes please check out and suggest some new things to consider as part of your email etiqutte that people should look to adopt
Also perhaps this repo should be generalised to communications-etiquette, what do you think eh..?
bye4Now!